Payroll, Pension and Purchase Ledger Administrator

To maintain a cashbook to show all sterling payments and receipts, and to process employee expense claims and petty cash requests.

To act as part of the Finance Team, particularly handling supplier invoicing and payments.

To maintain the Payroll system and ensure employees are paid accurately for various payments.

A payroll qualification or experience in payroll

• Ensure that all payment requests and employee expense requests are correctly authorised
• Actively co-ordinate with third party payroll provider on a regular basis
• Process payment requests by completing a cheque/bank transfer and obtaining correct authorisation
• Maintain a cashbook so that all sterling payments and receipts are recorded, and reconcile the cashbook to the bank statements on a daily basis
• Maintain an employee ledger by posting staff advances and expenses, and producing weekly employee expense statements
• Process employee expense requests and create a weekly BACS payment list and obtain correct authorisation
• Receive returned foreign currency from employees and maintain an analysis, in order to sell the currency when required
• Report on outstanding employee advances and follow up with the employee overdue advances or other account queries
• Process employee petty cash requests on a daily basis and main and balance a cash float, including canteen monies
• Handle Purchase Ledger accounts and invoice queries
• Book out query invoices, resolve queries and process
• Ensuring that all the processes are done on time ready for pay day
• Processing and collating overtime sheets for outside engineers and field engineers, and ensure these are input accurately into the payroll system
• Processing overtime report of the Time and Attendance system, checking this and ensuring these hours are input correctly into the payroll system
• Inputting salary changes
• Dealing with HMRC
• Inputting individual employee changes as and when required
• Processing starters and leavers on the payroll system
• Running ad-hoc payroll reports when required for either Finance or Human Resources
• Processing payroll year end
• Receiving pay slips and sorting into relevant departments ready for collection on pay day
• Ensure payroll reconciliation balances before payroll signed off for payment
• Dealing with problems and queries, accurately and professionally, also delicately
• Processing P11Ds at the end of the tax year
• Dealing with P11D queries
• Supporting HR
• Any other ad-hoc duties
• To be aware of and follow all company Health & Safety policies and procedures including feeding back any H&S information to management
• Be aware of and demonstrate the company values and behaviours

• Basic book-keeping skills and knowledge of UK/EEC VAT procedures
• Computer literate with several years experience in an accounting environment
• The ability to liaise with people at all levels is essential

None expected

Wednesday 22 March